For buyers
Review several meetings to look for recurring repairs, possible assessments, financial concerns, or major projects.
For condo and HOA communities
Meeting minutes help people make better decisions.
Clear access to ordinary, non-private meeting information can help current residents, buyers, sellers, and real estate professionals understand the community, its plans, and possible future expenses.
Community Meeting Summary
Easy to read on any phone
Budget & AssessmentsSee financial decisions and planned expenses.
Repairs & ProjectsFollow roof, plumbing, balcony, and maintenance updates.
Board DecisionsQuickly understand motions, votes, and next steps.
Search Past MeetingsFind repeated topics and changes over time.
🔎 Search: roof repair, special assessment, parking...
Explore Color Minutes
See the project and share it with others.
Why minutes matter
Important information should not be buried in a PDF.
Meeting minutes can reveal plans, costs, repairs, rules, disputes, and other matters that may affect ownership. They are useful not only after someone buys a home, but also while a buyer is deciding whether a community is right for them.
For sellers
Providing records that are available for sharing can help answer questions and reduce suspicion during a sale.
For real estate professionals
Help clients understand the community without asking them to search through long files and complicated portals.
Ordinary records
Sharing is often part of normal due diligence.
Sellers and listing agents commonly provide association records to interested buyers. A buyer will usually request these materials through the seller, agent, attorney, or other proper channel.
- Meeting minutes already distributed to owners
- Budgets, notices, rules, and project information
- Records requested as part of a purchase review
Privacy matters
Private material must stay private.
Executive-session information, legal advice, personnel matters, owner account details, and other protected information should not be posted or shared improperly.
- Exclude executive-session content
- Remove private personal and account information
- Follow applicable law and association rules
The Color Minutes approach
From difficult files to clear, searchable community information.
Color Minutes helps communities present meeting information in short, colorful topics that are easier to read, search, compare, and translate. The official minutes remain the official record. Color Minutes provides a clearer way to understand and locate the information.
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The old problem
Long PDF files become buried in email or hidden behind a portal login.
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A clearer format
Topics are separated into easy color-coded sections with simple headings.
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More languages
Residents can read important community information in the language they understand best.
How it works
Minutes ready in about five minutes.
A community can start with the files it already has, or with a phone recording of the meeting. Color Minutes does the reading and the sorting. A person always approves before anything becomes public.
About 5 minutes
Add the meeting
Drop the official minutes file into the admin panel: PDF, Word, text, or a scan. Or record the meeting on a cell phone.
Topics are written
The meeting is turned into short color coded topics, in the languages the community uses.
Approve on the fly
Edit any wording, tick the topics that should be public, and leave the rest as drafts.
Residents can read it
After approval the topics appear on the community page, easy to read on any phone.
Notices at the top of the page
Short notices sit above the meetings, for example Next meeting, Pool cleaning, or Paving day, please move your cars. The portal admin sets the day a notice appears and the day it disappears, so nothing out of date stays on the page.
The community stays in control
- Posted minutes can be edited later
- You choose which topics are public and which stay drafts
- Every community page can be password protected
- Voting is planned for a later version
- The approved minutes remain the official record
Questions and answers
Common questions from boards and residents.
Who can manage a community portal?
Anyone the community trusts with it. No special training is needed.
Any board memberThe simplest choice for most communities.
A resident appointed by the boardThe board keeps the decisions, the resident does the work.
A resident volunteerAs a home project. Try it free, then show the result to the board and the neighbours.
The management companyOne account can serve many communities.
The board secretaryIt fits the work the secretary already does.
How long does one meeting take?
Under five minutes from the file or the recording to topics ready for approval. Approving is a few clicks more.
Can we change something after it is posted?
Yes. Topics can be edited at any time, and a topic can be taken off the page without deleting the meeting.
Does this replace our official minutes?
No. The approved minutes stay the official record. Color Minutes is the clear version residents actually read.
General information only. Condominium and HOA record-access rules vary by state, association documents, and the type of record. Before publishing or sharing records, confirm that private executive-session material and protected personal information are excluded.